2025 Citizen Archivist Recipient!

The Ohio Historical Records Advisory Board (OHRAB) is proud to announce that Jon Emler of Licking County Records & Archives is the recipient of the 2025 OHRAB Citizen Archivist Award.

The OHRAB Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours, unpaid and often unacknowledged, answering reference requests, processing collections, and indexing historic records.  This award recognizes those in Ohio archives who best exemplify the dedication and hard work volunteers–our citizen archivists–contribute to Ohio’s archives each day.

Jon Emler began volunteering with Licking County Records & Archives in 2019.  His first project was transcribing Children’s Home Registers.  These registers are all that is left to document the children who called the Children’s Home “home.”  Transcribing the five volumes of registers and researching the history of the Children’s Home became Jon’s passion.  Jon grew up in the Children’s Home himself.  He wanted to give voice to all the children who may have otherwise been forgotten.  In his own time, he researched how children in need were housed prior to the creation of the Children’s Home and located basic information on these children, such as when they were admitted, their age, and where they were from.  He researched the children who died at the Children’s Home and was influential in the creation of a monument dedicated to them on what is believed to be their burial location.  A veteran himself, Jon researched and identified each child who went on to join the military, so their service could be recognized.  With these and other efforts, Jon has been instrumental in documenting what life was like in the Children’s Home and keeping its history alive.

Since completing the transcription of the Children’s Home Registers, Jon has transcribed infirmary records, tuberculosis cards, and mental illness records.  Jon has been driven to give voice to those who have suffered, working diligently to ensure that future generations will not forget each individual and their story.

Jon has made his volunteer work a priority in his life and has always gone out of his way to be kind, considerate, and compassionate to his fellow volunteers and staff of the archive.  Reference Librarian and Archivist Abigail Torre says, “Jon keeps our candy dish full in the office, telling us that ‘it’s just a nice thing to do,’ brings us fresh basil, garlic, and tomatoes from his garden to share with us, and has stopped by outside of volunteer hours just to bring by articles he thinks we would find interesting.  The days Jon is in our office are days we look forward to.”

Please join OHRAB in celebrating the accomplishments of Jon Emler and his contribution to the history of Ohio.  We applaud the dedication, talent, and love that he and his fellow volunteers bring to Ohio’s archives each day.

Celebrate Ohio’s Citizen Archivists by Honoring the Accomplishments of a Volunteer in an Ohio Archival Institution

The Ohio Historical Records Advisory Board Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours answering reference requests, processing collections, and indexing historic records.  This award recognizes a volunteer in an Ohio archive who best exemplifies the dedication and hard work volunteers—our citizen archivists—contribute to Ohio’s archives each day.

All Ohio institutions responsible for archival records that provide free public access to at least a portion of their collections are eligible. Preference will be given to volunteers whose work increases access to archival collections in Ohio.  OHRAB will accept nominations from Ohio archival institutions as well as the general public.

Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible.

Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the accomplishments and dedication of the volunteer. Include the nominee’s name along with a contact person’s name, mailing and email addresses, and phone number.  If the nominee’s contributions include online collections, please include a link to the website.

Send nominations by September 15, 2025 via email or U.S. mail to:

Tina Ratcliff

County Records & Information Manager
Montgomery County Records Center & Archives
117 South Main Street, 6th Floor

Dayton, OH 45422
937-496-6932 

[email protected]

2025 OHRAB Citizen Archivist Award Announcement

2024 Citizen Archivist Award Recipients

The Ohio Historical Records Advisory Board (OHRAB) is proud to announce that Nancy Brock of the Hudson Library & Historical Society and Jim Hearlihy of the Clark County Historical Society are recipients of the 2024 OHRAB Citizen Archivist Award.

The OHRAB Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours, unpaid and often unacknowledged, answering reference requests, processing collections, and indexing historic records.  This award recognizes those in Ohio archives who best exemplify the dedication and hard work volunteers–our citizen archivists–contribute to Ohio’s archives each day.

Nancy Brock has been a devoted volunteer at the Hudson Library & Historical Society for over twenty-seven years, where, according to the society’s staff, she has had a hand in just about everything.  She has taught genealogy classes and coordinated genealogy programming.  Nancy has a vast knowledge of the society’s collections and directs researchers to the best materials.  When the library moved to a new building, Nancy volunteered to organize and reshelve the collection. Currently, Nancy maintains the society’s obituary index and provides individual tutoring sessions to any researcher in need.  Nancy’s enthusiasm for genealogy and the Hudson Library & History Society has inspired many to start researching their family tree.  On their first visits, they tell the society’s staff, “Nancy told me I could find it here.”

Jim Hearlihy has volunteered for the Clark County Historical Society for ten years and has contributed over 1,200 hours to its archives.  His main project during that time has been processing the society’s enormous Springfield News-Sun collection, which encompassed nearly 2,000 reels of microfilm and 165 record boxes of material from the newspaper’s “clippings morgue.”  Jim organized and inventoried the collection by subjects, such as Local People, Local Subjects, and Sports Files.  His handwritten lists were turned into spreadsheets that can be viewed online.  Jim has also processed many other collections, including the Clark County Historical Society’s own newsletters.  Natalie Fritz, Archivist & Outreach Director, says, “Jim’s hard work and contributions have allowed so many collections to be accessible.  We are so grateful for his time and service and want to recognize his dedication.”

Please join OHRAB in celebrating the accomplishments of Nancy Brock and Jim Hearlihy and their contributions to the history of Ohio.  We applaud the dedication, talent, and love that they and their fellow volunteers bring to Ohio’s archives each day.

Celebrate Ohio’s Citizen Archivists by Honoring the Accomplishments of a Volunteer in an Ohio Archival Institution

The Ohio Historical Records Advisory Board Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours answering reference requests, processing collections, and indexing historic records.  This award recognizes a volunteer in an Ohio archive who best exemplifies the dedication and hard work volunteers—our citizen archivists—contribute to Ohio’s archives each day.

All Ohio institutions responsible for archival records that provide free public access to at least a portion of their collections are eligible. Preference will be given to volunteers whose work increases access to archival collections in Ohio.  OHRAB will accept nominations from Ohio archival institutions as well as the general public.

Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible.

Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the accomplishments and dedication of the volunteer. Include the nominee’s name along with a contact person’s name, mailing and email addresses, and phone number.  If the nominee’s contributions include online collections, please include a link to the website.

Send nominations by September 20, 2024 via email or U.S. mail to:

Tina Ratcliff

County Records & Information Manager
Montgomery County Records Center & Archives
117 South Main Street

P.O. Box 972
Dayton, OH 45422
937.496.6932 

[email protected]

2024 OHRAB Citizen Archivist Award Announcement

2023 Citizen Archivist Award Recipients

The Ohio Historical Records Advisory Board (OHRAB) is proud to announce that Patti Ark of the Clark County Historical Society, and Cristopher Shell of the Cummings Center at The University of Akron, are recipients of the 2023 OHRAB Citizen Archivist Award.

The OHRAB Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours, unpaid and often unacknowledged, answering reference requests, processing collections, and indexing historic records.  This award recognizes those in Ohio archives who best exemplify the dedication and hard work volunteers–our citizen archivists–contribute to Ohio’s archives each day.

Patti Ark has been an invaluable volunteer for the Clark County Historical Society at the Heritage Center since she first stepped through its doors.  Within the first week of being a volunteer, she was thrown into a disaster recovery effort after a pipe burst in the Heritage Center.  Over the next several months, she helped dismantle and move the entire archives space.  According to Natalie Fritz, Archivist and Outreach Director, “She never complained about the work, and we could always count on her to be there with a smile and encouraging words.”  Since then, Patti has dedicated herself to the Clark County Historical Society, lending a hand wherever she can to preserve its collections and expand its reach into the community.

Cristopher Shell is a volunteer at the Cummings Center at The University of Akron.  His area of expertise is the David P. Campbell Postcard Collection.  He has worked tirelessly to preserve this collection of over 250,000 postcards.  During his time working with the collection, he has relocated, organized, digitized, created metadata, and designed community outreach education for the collection.  He is the co-founder of the Akron Postcard Club, which promotes the postcard collection and spreads Cris’s love of postcards.  He created a postcard education table, teaching young people how to send a postcard.  Cris has even pursued new postcard donations to be added to the collection and helped with fundraising.  He is truly a dedicated protector, supporter, and promoter of the beauty, fun, and romance of postcards. 

Please join OHRAB in celebrating the accomplishments of Patti Ark and Cristopher Shell and their contributions to the history of Ohio.  We applaud the dedication, talent, and love that they and their fellow volunteers bring to Ohio’s archives each day.

Celebrate Ohio’s Citizen Archivists!

The Ohio Historical Records Advisory Board Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours answering reference requests, processing collections, and indexing historic records.  This award recognizes a volunteer in an Ohio archive who best exemplifies the dedication and hard work volunteers—our citizen archivists—contribute to Ohio’s archives each day.

All Ohio institutions responsible for archival records that provide free public access to at least a portion of their collections are eligible. Preference will be given to volunteers whose work increases access to archival collections in Ohio.  OHRAB will accept nominations from Ohio archival institutions as well as the general public.

Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible.

Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the accomplishments and dedication of the volunteer. Include the nominee’s name along with a contact person’s name, mailing and email addresses, and phone number.  If the nominee’s contributions include online collections, please include a link to the website.

Send nominations via email or U.S. mail to:

Tina Ratcliff

County Records & Information Manager
Montgomery County Records Center & Archives
117 South Main Street

P.O. Box 972
Dayton, OH 45422
937.496.6932 

[email protected]

Nominations must be received by September 15, 2023.

Questions? Contact Tina Ratcliff at [email protected] or 937-496-6932.

2022 Citizen Archivist Award Recipients

The Ohio Historical Records Advisory Board (OHRAB) is proud to announce that Sister Nancy Garson of the Dominican Sisters of Peace Archives, Flossie Hulsizer of the Clark County Historical Society, and Carolyn Shaffer of the Trumbull County Records Center & Archives, are recipients of the 2022 OHRAB Citizen Archivist Award.

The OHRAB Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours, unpaid and often unacknowledged, answering reference requests, processing collections, and indexing historic records.  This award recognizes volunteers in Ohio archives who best exemplify the dedication and hard work volunteers–our citizen archivists–contribute to Ohio’s archives each day.

When Sister Nancy became a volunteer at the Dominican Sisters of Peace Archive in 2016, she undertook organizing the archives according to modern archival standards.  She had no background in archives, but she soon learned by seeking archival training, working with a consultant, and joining professional organizations.  She created policies, processed collections, and organized the archives according to archival best practices.  Sister Nancy oversaw the moves of three archives following the merger within the Dominican Sisters and secured approval for a new HVAC system for the archives.  She laid the foundation for the archives to hire professional archivists in 2022 and continues to volunteer, processing collections and answering reference requests.

Flossie Hulsizer has been a volunteer with the Clark County Historical Society and the Clark County Genealogical Society for over twenty years.  She contributed nearly 6,000 hours of her time to preserving the history of Clark County and making it accessible to the public.  Flossie maintains the Genealogical Society’s family surname files and the family materials related to the First Families of Clark County, a society where members trace their lineage back to the earliest settlers of Clark County.  At the Historical Society, Flossie researches incoming requests and helps researchers find the resources they need. She has printed and bound many booklets of information for the research library and archives that abstract birth, deaths, marriages, and more.

Carolyn Shaffer has been a volunteer at the Trumbull County Records Center & Archives for eight years.  Carolyn is a retired high school teacher from Warren, Ohio.  Carolyn has indexed court case records dating back to the early 1800s, coroner’s files, naturalizations, and many other records.  She prepares records for scanning, a tedious job that she describes as “soothing.”  She helps researchers visiting the archives and is full of knowledge about the events and citizens of Trumbull County.  Carolyn also volunteers at the Trumbull County Historical Society. 

Please join OHRAB in celebrating the accomplishments of Sister Nancy Garson, Flossie Hulsizer, and Carolyn Shaffer and their contributions to the history of Ohio.  We applaud the dedication, talent, and love that they and their fellow volunteers bring to Ohio’s archives each day.

Celebrate Ohio’s Citizen Archivists!

The Ohio Historical Records Advisory Board Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours answering reference requests, processing collections, and indexing historic records.  This award recognizes a volunteer in an Ohio archive who best exemplifies the dedication and hard work volunteers—our citizen archivists—contribute to Ohio’s archives each day.

All Ohio institutions responsible for archival records that provide free public access to at least a portion of their collections are eligible. Preference will be given to volunteers whose work increases access to archival collections in Ohio.  OHRAB will accept nominations from Ohio archival institutions as well as the general public.

Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible.

Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the accomplishments and dedication of the volunteer. Include the nominee’s name along with a contact person’s name, mailing and email addresses, and phone number.  If the nominee’s contributions include online collections, please include a link to the website.

Send nominations via email or U.S. mail to:

Tina Ratcliff

County Records & Information Manager
Montgomery County Records Center & Archives
117 South Main Street

P.O. Box 972
Dayton, OH 45422
937.496.6932 

[email protected]

Nominations must be received by September 30, 2022.

Questions? Contact Tina Ratcliff at [email protected] or 937-496-6932.

2022 OHRAB Citizen Archivist Award Announcement

2021 Citizen Archivist Award Recipient

The Ohio Historical Records Advisory Board (OHRAB) is proud to announce that Barbara Matthies of the Clark County Historical Society at the Heritage Center, is the winner of the 2021 OHRAB Citizen Archivist Award.

The OHRAB Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours, unpaid and often unacknowledged, answering reference requests, processing collections, and indexing historic records. This award recognizes a volunteer in an Ohio archives who best exemplifies the dedication and hard work volunteers–our citizen archivists–contribute to Ohio’s archives each day.

Barbara Matthies volunteers at the Clark County Historical Society at the Heritage Center. After many years as a linguistics professor at Iowa State, Barbara returned to the Springfield area to be closer to family and contacted the Clark County Historical Society about volunteering. For nearly a decade she has been scanning the Society’s photograph collections. Thanks to Barbara, the society has gone from having very few photographs scanned to now having most of its enormous photographic collection imaged and indexed. Barbara has donated over 2,000 hours to making the Clark County Historical Society’s photographic collections accessible to staff, volunteers, and the public.

For more information about Barbara and her accomplishments, please see the attached announcement.

OHRAB congratulates Barbara and thanks her for her dedication to the history of Ohio!

Celebrate Ohio’s Citizen Archivists!

The Ohio Historical Records Advisory Board Citizen Archivist Award honors volunteers in Ohio’s archives who work long hours answering reference requests, processing collections, and indexing historic records.  This award recognizes a volunteer in an Ohio archive who best exemplifies the dedication and hard work volunteers—our citizen archivists—contribute to Ohio’s archives each day.  After all that has happened in the past year, we have once again been reminded of all that our volunteers do for us.

All Ohio institutions responsible for archival records that provide free public access to at least a portion of their collections are eligible. Preference will be given to volunteers whose work increases access to archival collections in Ohio.  OHRAB will accept nominations from Ohio archival institutions as well as the general public.  See the attached announcement for nomination details.

Nominations are due September 17, 2021.

If you have any questions, please feel free to contact Tina Ratcliff, Chair, OHRAB Awards Committee ([email protected]; (937) 496-6932). 

2021 OHRAB Citizen Archivist Award Announcement